You’ll find many articles with titles such as these. They are all usually right on, but I really appreciate a local vendor supporting wedding planners. The Wedding Dance Specialists are a group of fantastic dance instructors who wrote this article.
“Every bride wants her wedding day to come together with as little stress as possible. So many ask, “Should I hire a professional wedding coordinator?” One of the most needed services they can provide for you is negotiating with vendors to stay within your budget. And most importantly, a coordinator will ensure your wedding day flows smoothly and will resolve problems for you to keep the stress levels down on your wedding day.
Some of the things a coordinator will do for you is coordinate with all of your vendors 1-2 weeks before the wedding, provide all of them a detailed itinerary for the wedding day, and coordinate the details of the ceremony rehearsal. On the wedding day the coordinator arrives before the ceremony to assist with last minute details and emergencies and to ensure all of the vendors fulfill their contracts. At the reception the coordinator will ensure things flow smoothly and in a timely manner. Most importantly, a coordinator will make sure EVERYONE enjoys every moment.
Many brides consider using a friend or family member to coordinate their wedding day because they volunteer to do it for free. While this may be the case, they don’t have the knowledge or the experience needed to handle situations that may arise (the wrong color flowers, the cake doesn’t show). Neither do they have the same taste or style as you or share your wedding day vision. And besides, you’ve put a lot of time into planning your wedding; do you want to end up working at your own wedding? You should be able to enjoy the entire day and so should your friends and family members.
If your site has its own coordinator, keep in mind they have the interests of the establishment in mind above everything else. They will make sure the responsibilities they have been paid for are taken care of (i.e. the menu, cocktail hour, starting and ending on time). But a site coordinator will not negotiate with any vendors, verify the time they will arrive to set up, give you reminders as your wedding day gets close, except for their payment of course, or assist you with any last minute details that may arise. If your DJ doesn’t show, they won’t find you another one. If something is wrong with the cake, they won’t try to fix it. And at the end of the day the site coordinator won’t make sure all of your gifts are taken to a designated location so you can claim them after your honeymoon. The site coordinator does just what their title says, coordinate the site.”